Add a new Bank Account
Follow the steps below to add a new bank account to Jupix.
Go the Payments menu and select View Agency Bank Accounts.
- Select the Add Bank Account Button on the top right hand side of the page.
- Select the Account type
- Agency
- Client
- Deposit
- Add in the bank account details and save (if this is replacing an existing bank account add NEW to the description).
- You will then need to view the account details and add in the office it relates to
Note
You can only have one bank account per office, but you can select multiple office per bank account.
Once the new bank account has been added, ALL relevant landlord ledgers need to be updated. To do this you will need to go to the landlord record:
- Select Landlord Ledger Tab and Edit Payment Details
- Change the Linked Agency Bank Account from old to new one – this will automatically update the tenant ledger to expect rents in on the new bank account.
What happens to any cash I am already holding?
If you are holding a float or have received some funds on the landlord ledger, you will either have to pay this to the landlord prior to amending the bank account or you will need to transfer the funds to the new bank account in Jupix and real life. To do this:
- On the Landlord Ledger select the Special Actions Button and then Transfer Landlord Cash.
- The screen will show you how much cash is available and in what account.
- In the transfer details transfer the funds from the old bank account to the new
- In the Transfer To box ensure you have selected Landlord
- Enter the Landlords name, and then select the ledger the money belongs on (Selecting the ledger is only applicable for landlords with multiple ledgers)
- Once completed you can save,
- You will then need to reconcile the payment out of the old bank account and into the new bank account – you need to ensure this is replicated on the bank account.
What happens to any outstanding ledger items?
If, when entering the new payment details on the landlord ledger, if there is are any negative balances these need to be addressed.
If there are part paid supplier invoices or agency fees the remaining partial charge will need to be credited off and re-added which will link it to the new bank account.
The tenant ledger needs to then be checked and any outstanding rent demands, full or partial, need to be credited off and re-demanded on the new Bank Account. Similarly, to the landlord ledger if there are any partial supplier or agency invoices these will need to be credited and re-added.
What happens if I don’t want to credit off the ledger items?
When you add in a new bank account and you have items on a landlord statement that have links to two different bank accounts you cannot generate the statement. Sometimes it is a simple case of transferring the cash as it has been receipted into the wrong bank account. In other instances, it will become more complicated because of the partially paid invoices and this will result in the statements having to be generated by Jupix Support.
You will know you have an issue as this is highlighted on the Generate Landlord Statement screen by a yellow warning triangle.
What happens to my BACS payment file – Automated Statement Upload?
If you use either of these facilities in Jupix you will need to contact support and arrange for them to update the new bank account with this information.
If there are part paid supplier invoices or agency fees the remaining partial charge will need to be credited off and re-added which will link it to the new bank account.
The tenant ledger needs to then be checked and any outstanding rent demands, full or partial, need to be credited off and re-demanded on the new Bank Account. Similarly, to the landlord ledger if there are any partial supplier or agency invoices these will need to be credited and re-added.
