Post migration work - Property Management and Accounts

Chris Horroll
Chris Horroll
  • Updated

Once your data has been migrated and you are working on a live database, it's at this time where you add the Property Management and Financial information. 

There is some work that will be required from you, and the data that you will need to manually complete is outlined below. 

This article includes: 

Opening Balances

  • Opening Balances
    For more information on Opening Balances user guide, click here
    For more information on Opening Balances, click here
    For more information on Opening Balances: landlord and tenant balances, click here
  • Deposits requested 
  • Deposits held
  • Ensure bank accounts are linked to correct offices
    For more information on Adding a bank account to an office, click here
    For more information on Adding a new bank account, click here
  • Add rent arrears and next rent due dates for tenants
    For more information on Adding rent arrears, click here
  • Check Management commission on tenancy records

Property Management

  • Add current / outstanding works orders
    For more information on Adding maintenance jobs & quotes, click here
  • Add supplier types to all supplier records (Plumber, Maintenance, Electrician, Builder etc)
    For more information on Adding a new supplier, click here
  • Add supplier bank details and link the contractor details to them to allow payment by BACS
    For more information on Setting up a supplier to be paid by BACS, click here
  • Add meter readings to all tenancies
    For more information on Adding utility meter readings, click here

Set up landlords

  • If a landlord has multiple properties and has separate statements, individual ledgers are set up for each property 
  • If there are landlords in the system multiple times, with properties attached to them, a main landlord record is created and the properties moved over to the one landlord record and ledgers set up accordingly
  • If the landlord has multiple properties and requires a single statement, ensure the ledger is set up correctly
  • If one or more landlords are overseas, ensure they are set up on separate records and the property ownership summary updated, as they must be accounted for individually
    For more information on Assigning properties to ledgers, click here
  • Set a default statement remark and a default invoice remark
  • Confirm if you want to attach supplier invoices or not and check remaining lettings settings