You can add an expense to a property ledger. Property expenses can be charged as payable to the agency or supplier.

This article includes: 

Adding an expense payable to the agency

  1. Click the Residential Lettings department tab
  2. Click Property on the main homebar
  3. Search for the relevant property in the Find bar and click Go. Click View on the relevant record
    1. Alternatively, find and click the relevant property from within the Last Viewed section
  4. Click the Property Management tab
  5. In the Property Ledger section, click Add Property Expenses
  6. The Recent Ledger Items section shows the transactions already on the property ledger
  7. In the Expense Details section, in the Expense Payable To dropdown menu, click Agency
  8. In the Expense Type dropdown menu, click the relevant type
  9. Type a Description of the expense for the invoice
  10. Enter the Amount (£)
  11. Ensure the Inclusive of VAT selection is correct
  12. The VAT (£) and Net Amount (£) fields calculate automatically
  13. Use the calendar to confirm the Date Due. This is the date the invoice is due and the entry will be applied to the ledger on the date added (unless it's a recurring expense)
  14. In the Recurring Expenses section, click Yes or No if the expense is recurring
    For more information on Recurring expenses, click here
  15. Click Save

Adding an expense payable to the supplier

  1. Click the Residential Lettings department tab
  2. Click Property on the main homebar
  3. Search for the relevant property in the Find bar and click Go. Click View on the relevant record
    1. Alternatively, find and click the relevant property from within the Last Viewed section
  4. Click the Property Management tab
  5. In the Property Ledger section, click Add Property Expenses
  6. The Recent Ledger Items section shows the transactions already on the property ledger
  7. In the Expense Details section, in the Expense Payable To dropdown menu, click Supplier
  8. In the Expense Type dropdown menu, click the relevant type
  9. Type a Description of the expense for the invoice
  10. Type in the Supplier Invoice Number
  11. Enter the Amount (£)
  12. Ensure the Inclusive of VAT selection is correct
  13. The VAT (£) and Net Amount (£) fields calculate automatically
  14. Use the calendar to confirm the Date Due. This is the date the invoice is due and the entry will be applied to the ledger on the date added (unless it's a recurring expense)
  15. Upload the Supplier Invoice if it's available. Click Choose file, click the file on your computer or network and click Open
  16. In the Choose Supplier section, in the Supplier Name search bar, type the name of the supplier and click Select
  17. In the Recurring Expenses section, click Yes or No if the expense is recurring
    For more information on Recurring expenses, click here
  18. Click Save

Expense types

Expense_Types.png

Related articles: 

Adding a tenant expense

Adding a landlord expense

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