Adding a property expense

You can add an expense to a property ledger. Property expenses can be charged as payable to the agency or supplier.

This article includes:

Adding an expense payable to the agency

Click the Residential Lettings department tab
Click Property on the main homebar
Search for the relevant property in the Find bar and click Go. Click View on the relevant record
1. Alternatively, find and click the relevant property from within the Last Viewed section
Click the Property Management tab
In the Property Ledger section, click Add Property Expenses
The Recent Ledger Items section shows the transactions already on the property ledger
In the Expense Details section, in the Expense Payable To dropdown menu, click Agency
In the Expense Type dropdown menu, click the relevant type
Type a Description of the expense for the invoice
Enter the Amount (£)
Ensure the Inclusive of VAT selection is correct
The VAT (£) and Net Amount (£) fields calculate automatically
Use the calendar to confirm the Date Due. This is the date the invoice is due and the entry will be applied to the ledger on the date added (unless it's a recurring expense)
In the Recurring Expenses section, click Yes or No if the expense is recurring
For more information on Recurring expenses, click here
Click Save

Click the Residential Lettings department tab
Click Property on the main homebar
Search for the relevant property in the Find bar and click Go. Click View on the relevant record
1. Alternatively, find and click the relevant property from within the Last Viewed section
Click the Property Management tab
In the Property Ledger section, click Add Property Expenses
The Recent Ledger Items section shows the transactions already on the property ledger
In the Expense Details section, in the Expense Payable To dropdown menu, click Supplier
In the Expense Type dropdown menu, click the relevant type
Type a Description of the expense for the invoice
Type in the Supplier Invoice Number
Enter the Amount (£)
Ensure the Inclusive of VAT selection is correct
The VAT (£) and Net Amount (£) fields calculate automatically
Use the calendar to confirm the Date Due. This is the date the invoice is due and the entry will be applied to the ledger on the date added (unless it's a recurring expense)
Upload the Supplier Invoice if it's available. Click Choose file, click the file on your computer or network and click Open
In the Choose Supplier section, in the Supplier Name search bar, type the name of the supplier and click Select
In the Recurring Expenses section, click Yes or No if the expense is recurring
For more information on Recurring expenses, click here
Click Save