You can add an expense to a landlord ledger. Landlord expenses can be charged as payable to the agency or supplier.

This article includes: 

Adding an expense payable to the agency

  1. Click the Residential Lettings department tab
  2. Click Property on the main homebar
  3. Search for the relevant property in the Find bar and click Go. Click View on the relevant record
    1. Alternatively, find and click the relevant property from within the Last Viewed section
  4. Click the Property Management tab
  5. Scroll down to Landlord Ledger Details and click View Landlord Ledger
  6. Click Add Landlord Expenses  
  7. Select whether to post the expense to The landlord direct or A property belonging to the landlord
    1. If you select A property belonging to the landlord, you must then click Select next to the correct property
    2. The top section of this screen shows the transactions already on the property ledger
  8. In the Expense Details section, in the Expense Payable To dropdown menu, click Agency
  9. In the Expense Type dropdown menu, click the relevant type
  10. Type a Description of the expense for the invoice
  11. Enter the Amount (£)
  12. Ensure the Inclusive of VAT selection is correct
  13. The VAT (£) and Net Amount (£) fields calculate automatically
  14. Use the calendar to confirm the Date Due. This is the date the invoice is due and the entry will be applied to the ledger on the date added (unless it's a recurring expense)
  15. In the Recurring Expenses section, click Yes or No if the expense is recurring
    For more information on Recurring expenses, click here
  16. Click Save

Adding an expense payable to the supplier

  1. Click the Residential Lettings department tab
  2. Click Property on the main homebar
  3. Search for the relevant property in the Find bar and click Go. Click View on the relevant record
    1. Alternatively, find and click the relevant property from within the Last Viewed section
  4. Click the Property Management tab
  5. Scroll down to Landlord Ledger Details and click View Landlord Ledger
  6. Click Add Landlord Expenses  
  7. Select whether to post the expense to The landlord direct or A property belonging to the landlord
    1. If you select A property belonging to the landlord, you must then click Select next to the correct property
    2. The top section of this screen shows the transactions already on the property ledger
  8. In the Expense Details section, in the Expense Payable To dropdown menu, click Supplier
  9. In the Expense Type dropdown menu, click the relevant type
  10. Type a Description of the expense for the invoice
  11. Type in the Supplier Invoice Number
  12. Enter the Amount (£)
  13. Ensure the Inclusive of VAT selection is correct
  14. The VAT (£) and Net Amount (£) fields calculate automatically. Check these agree with the invoice
  15. Use the calendar to confirm the Date Due. This is the date the invoice is due and the entry will be applied to the ledger on the date added (unless it's a recurring expense)
  16. Upload the Supplier Invoice if it's available. Click Choose file, click the file on your computer or network and click Open
  17. In the Choose Supplier section, in the Supplier Name search bar, type the name of the supplier and click Select
  18. In the Recurring Expenses section, click Yes or No if the expense is recurring
    For more information on Recurring expenses, click here
  19. Click Save

Expense types

Expense_Types.png

Related articles: 

Adding a tenant expense

Adding a property expense

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